Job openings for Admin Executive in Mumbai

Job Responsibilities:
• Manage daily Head Office administration operations efficiently.
• Oversee office infrastructure, housekeeping, pantry services, stationery, and overall facilities.
• Monitor maintenance activities, including repairs, AMC services, and facility upkeep.
• Liaise with internal departments to provide timely administrative support.
• Act as the single point of contact for all facility-related coordination and escalations at the Head Office.
• Coordinate with vendors and service providers for office maintenance, repairs, and service contracts.
• Maintain updated vendor records, agreements, invoices, and related documentation (physical & digital).
• Manage courier, dispatch, and inward/outward documentation, including sensitive and confidential pharma-related documents.
• Maintain administrative files including important documents, agreements, registers and office documentation systematically.
• Support the management in organizing internal meetings, reviews, training programs, festivals, and corporate events.
• Coordinate travel arrangements including car bookings, hotel reservations, and logistics for tours and travel.
• Prepare and maintain weekly, monthly, and quarterly administrative MIS reports.
• Track daily Xerox usage, stationery consumption, and other office consumables.
• Assist in maintaining legal records, agreements including premises leave and licenses and statutory compliance documents.
• Ensure timely renewal of contracts, licenses, and regulatory documents.
• Ensure adherence to company policies, administrative SOPs, and compliance guidelines.
Candidate Requirements:
• Bachelors’ Degree
• Candidate should be a resident of Mumbai.
• Mini 5 years of experience in administration or office coordination preferably in pharmaceutical corporate HO.
• Good communication and interpersonal skills
• Basic knowledge of MS Office (Word, Excel, Email)
• Well-organized, proactive, and capable of handling confidential information